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News & Views

Shadow IT rises

Many enterprises are struggling to manage their content effectively, according to new research which has shown sensitive content is regularly accidentally leaked in many businesses, with more than two-thirds saying this happens at least once a quarter.
The study by content services firm Nuxeo ( reveals that there is a consistent lack of the right tools to manage content properly.  Over 50% (56%) of respondents say they are forced to use systems or tools not provided by their company to store and manage content – showing that the concept known as shadow IT is on the rise.
Surveying 1,000 sales, marketing, and creative professionals in the US and UK, Nuxeo’s research reveals that 74% of respondents have recreated content they know exists, but cannot find.  This lack of the right tools to manage company content was a clear theme throughout the study with more than half of respondents (56%) admitting to using systems or tools not provided by their company to store and share company content.
Generation-X and Baby Boomers (61%) use rogue tools for storing and sharing company content more often than Millennials (49%) citing that they use rogue tools because they find official systems too hard to use.  While 30% say they do so because they cannot find the content they need using official systems and tools.
“This survey reinforces what we hear from companies before they become our customers, which is that many enterprises do not have the right systems in place for properly securing their sensitive content and data,” says Chris McLaughlin, chief product and marketing officer at Nuxeo.

“Any enterprise that is inadvertently leaking sensitive data and content several times a year is at serious operational and legal risk.  Modern enterprises require modern platforms to properly secure their data and content, while also ensuring other authorized users can easily find it – so they don’t have to re-create it.”


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